Job Summary
The Administration Officer (AO) is the main supporting role and provides administrative support to an executive office in all aspects, on the following:

Responsibilities

• Full spectrum of secretarial supports to the executive office, particularly managing calendar and appointments, ensure the Executives schedule is followed properly.
• Prepare correspondences, contracts and presentation materials.
• Handle sensitive matters and documents with high level of confidentiality.
• Act as a communication bridge between the internal and external contacts
• Organize meetings, from agenda to minute taking and follow up activities.
• Collect essential data and provide an overview on different aspects i.e., data consolidation, statistics tables etc.
• Take up ad hoc projects or events as assigned.

Requirements

• Commitment to the mission, vision, and values of KFBG
• Degree holder with formal training in secretarial duties preferrable
• Solid skills in time management, coordination, communication, effective problem solving, organising, MS office proficient, meeting support and project management, attention to detail.
• Hands-on overseeing projects ongoing issues, troubleshooting, planning and controlling change, setting and material sourcing.
• Good command of Cantonese and English. Knowledge of Putonghua will be an advantage, although not essential
• At least 3-5 years of solid working experience in similar positions
• Experience in mindfulness practice would be an advantage.
• Self-motivated, dynamic, and a good team player
• Ability to interact with a wide range of people in a positive, inspirational way.
• Physically fit for mild outdoor group activities
• Open-minded and recognize the validity of all spiritual paths.
• Able to work residentially occasionally, including on weekends and public holidays (which will be compensated).

Interested parties should send a CV, expected salary, and a cover letter (describing relevant work experience and reasons for interest in the post) to the People & Culture Manager, Kadoorie Farm & Botanic Garden Corporation, Lam Kam Road, Tai Po, New Territories, Hong Kong, or via email.